Data Protection Policy

WHAT WE DON’T DO WITH YOUR INFORMATION:

• We will not sell or swap your information with any agency.
• We will not share personal information about you with third parties without your consent, unless the law allows us to do so and these organisations are GDPR compliant

STORING YOUR INFORMATION

Your personal information will be stored on systems owned or operated by Katie’s Kindergarten.

RETENTION

We will keep your information only for as long as we need it. We will retain your information in accordance with legal and regulatory requirements. We will only retain your information while we are actively engaged with you; where we have no interaction with you over a period of 5 years we will archive your information. When we no longer need your information we will always dispose of it securely.

YOUR RIGHTS

You can request your information be deleted or that we stop using your information, if we can we will. If however we need to retain records for legal reasons, the reasons will be explained to you. If you’d like a copy of the information we hold about you, please ask at the nursery.

If you are not satisfied with how we are using your information or how we respond to your request to have your information removed, please contact us again to see if we can resolve the problem. If we cannot you can have the right to complain to the Information Commissioners Office at http://ico.org.uk

OTHER IMPORTANT INFORMATION

Social media sites – We operate a social media pages (Facebook). Although this policy covers how we will use any data collected from those pages it does not cover how the providers of social media websites will use your information. Please ensure you read the privacy policy of the social media website before sharing data and make use of the privacy settings and reporting mechanisms to control how your data is used.

HOW WE WILL TELL YOU ABOUT FUTURE CHANGES TO THIS PRIVACY STATEMENT

Any changes we make to our Data Protection Policy will be put on our website. Please check for updates from time to time, to enable you to be fully aware of what information is collected and how it is used.

HOW TO CONTACT US

If you have any questions, concerns and or comments about our use of your personal information please contact us directly.

Additional statement for parents receiving funded education for their children

PRIVACY NOTICE for 2, 3 and 4 yr old Funded Children in Early Years Settings and Schools

We at Katie’s Kindergarten are a data controller for the purposes of the Data Protection Act.

We collect personal information from you and may receive information about your child from a previous setting.

We hold this personal data and use it to:

• Care for your child and support their learning and development
• Monitor and report to you on your child’s progress
• Assess how well we are doing
• Ensure we receive appropriate funding from the Local Authority

This information includes your contact details, hours of free early education (FEE) agreed and taken, observations and assessments on your child’s development and personal characteristics such as your ethnic group, any special educational needs your child may have and relevant medical information.

We are required by law to pass some information about you and your child to our Local Authority (LA) and the Department for Education. The LA will use this information to ensure we receive the appropriate funding, carry out auditing checks with us and to monitor take up of free early education by two- three-and four year-olds.

We will not give any other information about you or your child to anyone without your consent unless the law and our policies allow us to.

If you want to receive a copy of the information about you that we hold or share, please contact Sheila Mills, Administrator, Katie’s Kindergarten, Grange Road, Thorngumbald, HU12 9PR – Tel. No. 01964 622135 however you are provided with copies of these documents as they are tendered.

If you need any further information about how the LA and DfE store and use your information, then please go to thefollowing websites: http://www2.eastriding.gov.uk/council/governance-and-spending/protecting-yourpersonal-information/data-protection/ or https://www.gov.uk/data-protection-how-we-collect-and-shareresearch-data
If you cannot access these websites, please contact the LA or DfE as follows:

East Riding of Yorkshire Council
County Hall
Beverley
HU17 9BA
Email: data.protection@eastriding.gcsx.gov.uk
Telephone: 01482 393939

Department for Education
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT
Email: http://www.education.gov.uk/help/contactus
Telephone: 0370 000 2288